Utopia Systems Hosting vs. Buying Exchange Server
Cost Analysis
Microsoft Exchange Server Cost Analysis – 25 Users
| Items – One-time Costs |
Cost |
| Exchange Server hardware |
$3500 |
| Exchange Server software |
800 |
| Exchange Licenses, 25-users |
1500 |
| Windows Server Software |
800 |
| Backup Software |
1500 |
| Backup Tapes |
250 |
| UPS Device |
250 |
| Installation and Configuration (Consultant) – 2 Days |
1500 |
| Total – Hardware and Software |
$ 10100 |
|
| Monthly/Recurring Costs |
Administrative Support
(.25 of a person, $60K salary, Exchange Administrator) |
$1250 |
| Miscellaneous Support Costs – Monthly visits/checkup |
200 |
| Above hardware and software total amitorized over 36 mos. |
281 |
| Total Monthly Expenditures by Customer for Exchange |
$1731 |
| Total Expenditures to Utopia for Hosted Exchange* |
$500 |
|
| Total Savings – Hosted Exchange |
71% |
| ROI Rating |
346 |
*Based on an average mailbox size of 200MB per user. This is an approximate figure.
Microsoft Exchange Server Cost Analysis – 50 Users
| Items – One-time Costs |
Cost |
| Exchange Server hardware – Non-clustered |
$3500 |
| Exchange Server software |
800 |
| Exchange Licenses, 50-users |
3000 |
| Windows Server Software |
800 |
| Backup Software |
1500 |
| Backup Tapes |
250 |
| UPS Device |
250 |
| Installation and Configuration (Consultant) – 2 Days |
1500 |
| Total – Hardware and Software |
$11600 |
|
| Monthly/Recurring Costs |
Administrative Support
(.25 of a person, $60K salary, Exchange Administrator) |
$1250 |
| Miscellaneous Support Costs – Monthly visits/checkup |
200 |
| Above hardware and software total amitorized over 36 mos. |
322 |
|
| Total Monthly Expenditures by Customer for Exchange |
$1772 |
| Total Expenditures to Utopia for Hosted Exchange* |
$1000 |
|
| Total Savings – Hosted Exchange |
44% |
| ROI Rating |
177 |
*Based on an average mailbox size of 200MB per user. This is an approximate figure.
Microsoft Exchange Server Cost Analysis – 100 Users
| Items – One-time Costs |
Cost |
| Exchange Server hardware – Non-clustered |
$3500 |
| Exchange Server software |
800 |
| Windows Server Software |
800 |
| Exchange Licenses, 100-users |
6000 |
| Backup Software |
1500 |
| Backup Tapes |
250 |
| UPS Device |
250 |
| Installation and Configuration (Consultant) – 2 Days |
1500 |
| Total – Hardware and Software |
$14600 |
|
| Monthly/Recurring Costs |
Administrative Support
(.50 of a person, $60K salary, Exchange Administrator) |
$2500 |
| Miscellaneous Support Costs – Monthly visits/checkup |
500 |
| Above hardware and software total amitorized over 36 mos. |
406 |
|
| Total Monthly Expenditures by Customer for Exchange |
$3406 |
| Total Expenditures to Utopia for Hosted Exchange* |
$2000 |
|
| Total Savings – Hosted Exchange |
41% |
| ROI Rating |
170 |
*Based on an average mailbox size of 200MB per user. This is an approximate figure.
Microsoft Exchange Server Cost Analysis – 200 Users
| Items – One-time Costs |
Cost |
| Exchange Server hardware – Non-clustered |
$3500 |
| Exchange Server software – Enterprise Edition |
3500 |
| Windows Server Software |
800 |
| Exchange Licenses, 200-users |
12000 |
| Backup Software |
1500 |
| Backup Tapes |
250 |
| UPS Device |
250 |
| Installation and Configuration (Consultant) – 2 Days |
1500 |
| Total – Hardware and Software |
$23300 |
|
| Monthly/Recurring Costs |
Administrative Support
(.75 of a person, $60K salary, Exchange Administrator) |
$3750 |
| Miscellaneous Support Costs – Monthly visits/checkup |
500 |
| Above hardware and software total amitorized over 36 mos. |
648 |
|
| Total Monthly Expenditures by Customer for Exchange |
$4898 |
| Total Expenditures to Utopia for Hosted Exchange* |
$4000 |
|
| Total Savings – Hosted Exchange |
18% |
| ROI Rating |
122 |
*Based on an average mailbox size of 200MB per user. This is an approximate figure.
Additional Considerations
The above cost estimates are conservative. That is, Utopia has implemented the best in Exchange hardware and storage for our customers. The cost for this hardware and software far exceed what an individual customer would spend for an Exchange solution. The benefit to you, the customer, is a much more robust and reliable system for you to run your business. We have implemented the following enhancements, which would further add to your cost of implementing and supporting Exchange:
| Feature |
Benefit |
| Exchange Server Clustering |
Automatic Server Failover Capability |
| EMC SAN Storage |
Completely Redundant Data Storage |
| Blackberry Enterprise Server |
Blackberry Device Wireless Sync |
| Good Messaging Server (GoodLink) |
Windows Mobile and Palm Wireless Sync |
| Dual OC-12 Internet Connections |
Fast and Redundant Internet Links |
| Fully Redundant & Secure Data Center |
Provides continuous, protected service |
